E-aushadhi Application

About “e-Aushadhi”

The e-Aushadhi is a web-based application which deals with the management of stock of various drugs, sutures and surgical items required by different district drug warehouses of Maharashtra state. “e-Aushadhi” helps in ascertaining the needs of various district drug warehouses such that all the required materials/ drugs are constantly available to be supplied to the user district drug warehouses without delay. This includes classification/categorization of items, codification of items, etc. The prime objective of a District Drug Warehouse is to supply drugs to the various medical institutes that are associated with the given district drug warehouse.

Key features of the Software “e-Aushadhi”

Store, Maintain, Update, Search & Display information related to drugs.
Ability to define the items into groups, sub groups, categories, codification of drugs.
Provision to maintain expiry date / shelf life for an item wherever applicable.
Alert with different colour for to be expired item will be generated well before its expiry date.
Indent generation.
Condemnation Requests.
Compilation of Indents.
Ability to generate indents automatically based on reorder, minimum, maximum planning.
Ability to define and maintain various levels of stores and that will allow maintenance and keeps transaction history.
Ability to maintain control (such as quantity tracking) on stocks and their replenishment.
Ability to reserve items within the district ware house.
Ability to search items using a number of search criteria like identification id, item specification, equivalent / related item etc
There is provision to link all drug warehouses hierarchically to understand their physical as well as functional structure.
Transfer of Drugs between Drug Warehouses.
There is provision to record transactions while moving items from one location to another.

Benefits of Software based Inventory Management System

Better Planning, executing and controlling
Online Tracking of Drug Inventory
Streamlining of Inter-Drug warehouse Transfer
Efficient control of Inventory
Multi user, Multi location storage
Comprehensive Help
Customizable Reports

Drug Inventory :

This option will be used to add physically counted quantity of the items in stock on Current financial year/at the time of initializing the system.
This option will also allow the user to update the existing item details according to the batch no, item name and serial number of the items.

Issue to Hospital / Institutes :

This process is used for issuing (offline) drugs to Institutes by DDW
Passbook of drugs will be issued to each Store.
Store personnel will fill the passbook.
Store Incharge from District Institutions will go to respective Drug warehouse to collect medicines.
The data entry operator will fill in the drugs details in the following form.

Drug Transfer:

This Interface is used to transfer the Drug from a store to another store of the similar hierarchy level through MMGPA.

Breakage / Lost Drug Details:

This Option will be used to maintain breakage/damaged item details.

Miscellaneous Consumption:

This process will be used to maintain miscellaneous consumption details at drug warehouse based on the following parameters- drug warehouse, item category, group name, item name, batch number, available quantity, consumption quantity, consumption unit and remarks.

Supplier Return Desk:

This desk will be used to maintain the supplier return details by the drug ware house.
The reason for return may be not suitable items are supplied by the supplier.

Physical Stock Verification:

This desk is used to verify the stock position at any given date
By matching the physically counted quantity of the items with the stock ledger.

Condemnation Register Desk:

This process will be used to mark the items for condemnation.

Quality Control Desk:

This desk will be used to maintain the details of the quality check control performed on items provided by concerned drug warehouse or supplier.

Sample Register:

This desk will be used to maintain the sample details received from the different sources.
The following activities will be controlled through this desk –

Receiving of the sample,
Returning of the sample and
Disposing of the sample.

Drug Locator:

This is used to locate a particular drug in various Drug warehouses.
Responsibilities of DDW(District Drugs Warehouses):
To be well acquainted with the e- Aushadhi application.
Hardware Maintenance (Desktop Computers, Printers, UPS etc.)
Availability of Broadband Internet Connection Co-ordination with respective vendor.
Manpower/ Operators for Operationalization of application.

Center : Maharashtra Medical Goods Procurement Authority
Address : Maharashtra Medical Goods Procurement Authority, Mumbai
City : Mumbai | PIN Code : 400032